Notice writing is a formal way of sharing information or announcements with a group of people in schools, offices or organizations. A standard notice includes the institution’s name, title, date, heading, body (covering the 5Ws – what, when, where, who, why) and the writer’s signature. Different types include event notices, public notices, invitations, lost & found, meeting notices, and more. Keep it short (40–50 words), clear and professional. Practice with examples like annual day celebrations, blood donation drives, or inter-school competitions to master the format.
Notice writing is one of the most common tasks students learn in school, especially in higher secondary classes. A notice is a formal written announcement meant to inform a large group of people about important events, rules, or updates. Whether it’s an upcoming school event, a lost-and-found item, or a community drive, notices are short, direct, and follow a proper structure.
In this blog, we’ll cover everything about notice writing—its meaning, uses, types, format, examples, and the top topics you can practice. Let’s get started!
What is Notice Writing and Its Use?
Notice writing is a formal way of communication used to inform or announce something important to a group of people.
Uses of Notice Writing:
- To increase awareness – about events, competitions, or rules.
- To maintain a record – of official information or announcements.
- To communicate effectively – within schools, colleges, offices, or communities.
- To create urgency – when immediate action is required.
- To ensure professionalism – as it is short, clear, and structured.
In short, a notice saves time and delivers important information in a concise way.
Types of Notice Writing
Different purposes require different types of notices. Here are the most common ones:
- Circular Notice – Used within organizations to announce updates like meetings or policy changes.
- Employee Notice – Issued in offices to employees as reminders or warnings.
- Event Notice – For informing about events like workshops, annual days, or competitions.
- Informational Notice – General information for schools, offices, or societies.
- Invitation Notice – Inviting people for events with details of time, date, and venue.
- Lost and Found Notice – For reporting lost or found items, including contact details.
- Meeting Notice – Announces official meetings with agenda and participants.
- Notice to Vacate – Used in rental/lease agreements asking tenants to vacate.
- Public Notice – Issued by government bodies regarding policies or legal matters.
- Termination Notice – Used to terminate agreements, contracts, or services.
Format of Notice Writing
A notice must be clear, brief, and well-structured. Here’s the standard format:
- Name of Institution/Organization – At the top.
- NOTICE – Written in bold, centered.
- Date – On the left-hand side.
- Heading/Title – Clearly states the subject of the notice.
- Body – Includes:
- Opening statement (purpose of notice)
- Details (What, Where, When, Who, Why)
- Action required (if any)
- Contact details (if needed)
- Signature, Name & Designation – Of the person issuing the notice.
Tip: Notices are usually 40–50 words only, and written inside a box.
Examples of Notice Writing
Example 1: Lost and Found Notice
St. Francis School, Mumbai
NOTICE
25th February 2025
Lost Scooty Keys
Scooty keys with a black panda keychain were lost in the school playground during lunch break. Whoever finds them, please contact the undersigned in Class 10-B. A small treat awaits the finder.
ABC
Class 10-B
Example 2: Event Notice
Vizag Institute of Technology, Visakhapatnam
NOTICE
28th February 2025
Inter-College Dance Competition
An inter-college dance competition will be held on 8th March 2025 in the college auditorium at 4:00 PM. Students from 10 colleges will participate, and exciting prizes await the winners. Interested students must register immediately.
XYZ
Co-Curricular Activities Head
Example 3: Community Notice
Heaven Abode Community, Bangalore
NOTICE
1st March 2025
Blood Donation Drive
A blood donation drive will be organized in collaboration with ABC Hospital on 2nd March 2025. All volunteers are requested to join at the Society Hall by 10:00 AM.
DEF
Society President
Top 10 Topics for Notice Writing
- Annual Day Celebration
- Blood Donation Drive
- Book Exhibition in School
- Charity Show
- Free Health Check-up Camp
- Inter-School Quiz Competition
- Lost and Found Item (wallet, bag, phone)
- Maintenance Charges Notice for Residents
- Registration for School Drama
- Summer School Camp
Here are some practice topics you can try:
Expert Tips for Notice Writing
- Keep it within 40–50 words.
- Use clear, short sentences.
- Avoid unnecessary details.
- Always write inside a box.
- Use passive voice (e.g., “Students are requested to…”).
- Maintain a formal, professional tone.
- Proofread for spelling and grammar errors.
Conclusion
Notice writing is an essential skill for students and professionals alike. It allows you to communicate important information in a formal, structured, and concise manner. By following the correct format, exploring different types and practicing with examples and topics, you can master the art of writing notices effectively.
Frequently Asked Questions
1. What is notice writing in English?
Notice writing is a formal method of communicating important information to a group of people. It is usually short, precise, and written in a standard format.
2. What is the purpose of notice writing?
The main purpose is to inform or announce events, rules, or updates. It helps in spreading awareness and ensuring effective communication.
3. What are the main features of notice writing?
Written in a box format
Concise (40–50 words)
Formal and clear tone
Contains date, heading, body, and signature4. What is the correct format of a notice?
A notice includes the organization’s name, the word NOTICE, date, heading, body (with details of event), and signature with designation.
5. What is the word limit of a notice?
A notice should generally be written in 40–50 words to keep it precise and clear.
6. What are the different types of notice writing?
Common types include:
Event Notice
Lost and Found Notice
Meeting Notice
Public Notice
Termination Notice
Invitation Notice7. How is a notice different from a circular?
A notice is a formal announcement meant for the public or group, while a circular is an internal communication within an organization.
8. What should be avoided in notice writing?
Avoid slang, long sentences, irrelevant details, and an informal tone. Keep it factual and professional.
9. Who writes notices?
Notices are written by school heads, organization managers, community leaders, or students (for practice and exams).
10. Can a notice be handwritten?
Yes, in schools and exams notices are often handwritten, but in organizations they are usually typed and printed.
11. What are some examples of notice writing topics?
Examples include Annual Day Celebration, Lost and Found item, Blood Donation Drive, Inter-School Competition, and Maintenance Notice.
12. Is notice writing formal or informal?
Notice writing is always formal as it communicates official information to a larger audience.
13. How do you start a notice?
Begin with the name of the institution/organization at the top, followed by the word NOTICE in bold letters.
14. Why is the date important in a notice?
The date provides a timeline and helps the readers know when the notice was issued.
15. What tense is used in notice writing?
Notices are generally written in the present or future tense as they announce ongoing or upcoming events.
16. What is an example of a lost and found notice?
A lost and found notice usually includes the details of the item lost/found, the place, time, and contact details of the concerned person.
17. How do you make a notice attractive?
Keep it short, write in a box, use a bold heading, and ensure all important details (date, time, venue, action required) are mentioned.
18. Is a notice always written in third person?
Yes, notices are written in the third person using impersonal language like “students are informed” instead of “I inform you”.
19. What is the difference between a notice and an invitation?
A notice gives general information about an event, while an invitation notice specifically invites people to attend an event.
20. Why is practice important in notice writing?
Regular practice helps students learn the correct format, stay within the word limit, and express information clearly.